How to back up data in Outlook 2016 for Windows

How do I back up my Outlook email, contact, calendar and other data to an archive file that I can save or transfer to another computer?

Many reasons exist for why you might want to backup and save your Microsoft Outlook email to an archive file. Maybe you want to transfer that mail to a new Outlook account or a new PC. Or perhaps you want to a back-up copy, to help prevent data loss.

Here's how to create and save a data archive file using Outlook 2016 for Windows.

How to export an Outlook backup file

1. Open the Outlook 2016 desktop app.
2. Click the File tab in the top-left corner of the Outlook screen.

3. Click the Open & Export option in the blue vertical column that appeared on the left side of the page.

   

4. Select the Import/Export box to launch the Import and Export Wizard.
5. Choose the Export to a file option using your mouse or the arrow-up and arrow-down buttons on your keyboard.

6. Click Next.

   

7. Navigate to and highlight the Outlook Data File (.pst) option.

8. Click Next.

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